Alabama AmeriCorps State Subgrantee Resources

Below you will find templates, samples, and other program and member management resources to assist you in managing you AmeriCorps members and program. You will also find resources, training and technical assistance, and information created by the Corporation for National and Community Service (CNCS) for its grantees and subgrantees. This content was created by specialized training and technical assistance providers and CNCS to help national service grantees and service programs succeed as they implement and manage AmeriCorps programs.

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MEMBER MANAGEMENT

• MyAmeriCorps Portal (MyAmeriCorps Portal Training)

• Member Enrollment

  • ASN Enrollment and Enrollment Date Change Policy (PDF)

  • Member Enrollment Flow Chart (PDF)

  • Member Enrollment Presentation (PDF)

  • Recorded Webinar on the Member Enrollment Process (recorded April 30, 2019)

  • Recorded Webinar on the Member Group Enrollment Process (recorded June 12, 2019)

  • Member Group Enrollment Presentation (PDF)

  • May 30, 2018 Policy Memo Archived Enrollment Policy Doc

  • May 30, 2018 FAQs Archived Enrollment Policy Doc

  • August 17, 2018 Additional Guidance Archived Enrollment Policy Doc

• Member Exits and Suspensions

  • Member Exit Checklist

  • Member Status Management PowerPoint  (Exits begin on slide 6, Suspension begins on slide 14)

• Member Files

  • Member File Form  All programs are required to use

  • Member NSCHC Form (Truescreen & Fieldprint)  All programs are required to use

  • Member NSCHC Form (AL Law Enforcement Agency-ALEA)  All programs are required to use

• Compelling Personal Circumstance (CPC) Requirements

  • Compelling Personal Circumstance Form

  • Compelling Personal Circumstance vs. Cause Exit and Slot Refill Determination Flowchart

  • COVID-19 Compelling Personal Circumstance Exit Form

  • COVID-19 Compelling Personal Circumstance Spreadsheet - Member List

• Teleservice Requirements

  • Teleservice - CNCS Memo

  • Teleservice Request Form - Required for all members who will be permitted to engage in teleservice

• Slot Conversion/Addition Requirements

  • Slot Conversion or Addition Request Form

  • Member Status Management PowerPoint  (Slot Info. begins on slide 24)

• Other Member Management Requirements

  • Grievance Procedure Checklist

• Member Service Opportunity Listings

  • CNCS - Creating a Service Opportunity Listing PPT

  • CNCS - Requirements for Service Opportunity Listings

  • CNCS - Service Opportunity Listing Template

• Member Health Care

  • Health Care Options

• Member Child Care

  • AmeriCorps Child Care Benefits Program

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PROGRAM MANAGEMENT

• Nat'l Days of Service/Special CNCS Initiatives List

• Days of Service/CNCS Initiatives Guidance

• Days of Service/CNCS Initiatives Preliminary Report

• Days of Service/CNCS Initiatives Summary Report

• Program Spotlight Form - Due Sept. 1 each year

• Member Spotlight Form - Sept. 1 Programs: Due Oct. 1 and Oct. 1 Programs: Due Nov. 1

• AmeriCorps Program Contact Sheet - Due Sept.1 each year

• Annual Program Closeout Documents - Due 60 days after the last day of service

  • Closeout Cover Page

  • Program Closeout Checklist

  • Certification of Subgrant Closeout

  • Equipment Inventory form

  • Inventory of Residual Supplies

  • Final Grant Report

​Featured CNCS Resources:

• Regional National Service Training Conferences

• AmeriCorps State and National Grantee Training Calendar

• Resources for Programs

• AmeriCorps Program and Staff Development Series

• MyAmeriCorps Portal Trainings

Evaluation Resources and Training

• Organizational Capacity Assessment Tool 

• Technical Assistance

• Evidence Continuum and Levels of Evidence

• Evidence Exchange

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ONCORPS REPORTS Access to AL OnCorps Reports site

• GOVS OnCorps Reports Program Director Guidelines

• GOVS OnCorps AmeriCorps Member Manual

• OnCorps Reminders

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PROGRAM MONITORING MODULES

• NSCHC Assessment

  • Statewide NSCHC Assessment form 2019-20PY (complete & submit to GOVS by 11/30)

The Assessment will be available 11/5 ea. year, after updates. Use before updates may result in use of the wrong Assessment form.

• Member Management

  • Member Interview form

  • Supervisor Interview form

  • Member Management Review

• Organizational Management

  • Organizational Management Review

• Data Management

  • Data Management Review

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GRANT MANAGEMENT

• General Terms and Conditions - General and Specific

• AmeriCorps State and National Policy FAQs

• AmeriCorps Regulations

• National Service Criminal History Check Resource Page

  • Required Annual Online Training (NSCHC eCourse)

    • Required 30 days before the start of each new program year

  • NSCHC Training (Fieldprint and Truescreen)

  • Federal Regulations

  • NSCHC Policies, Procedures, and Guidance

  • 2018 Exemption Period

  • NSCHC Using State Repositories

  • NSCHC Using Fieldprint and Truescreen

• eGrants

  • eGrants Overview

  • Training and Technical Assistance for eGrants

​​Featured CNCS Resources:

• Financial Management and Grant Administration

• Uniform Guidance Resources

• Performance Measurement and Evaluation

• Learning and Best Practices

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PROGRAM GUIDES, CHECKLIST, TEMPLATES, ETC.

• Member Handbook Requirements

  • Member Handbook Template

• Member Position Description Requirements

  • Position Description Template

• Member Service Agreement/Contract Requirements

  • Service Agreement Template

  • Member Performance Evaluation Form

  • Member Child Care Acceptance/Waiver Form

  • Member Health Care Acceptance/Waiver Form

  • Alternative Timekeeping Request Form

• Program Directors Requirements

  • Program Directors Handbook Template

• Service Site & Site Supervisor Requirements and Tools

  • Program Service Site Visit Sample

  • Site Agreement Outline

  • Operating Site Agreement Sample

  • Site Supervisor Manual- Coming Soon!

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OTHER RESOURCES

CNCS - Knowledge Network's Online Courses

The Knowledge Network's Online Courses provides self-paced instructional courses, created by subject matter experts, on topics that align with CNCS strategic initiatives.

​Featured CNCS Resources:

• National Service Online Learning Management System

• Getting Started with the Nat'l Service Online Learning Management System

​Segal AmeriCorps Education Award

Resources for the education award.  The award is named after Eli Segal, a pioneer of national service and the first CEO of the Corporation for National and Community Service (CNCS).

​Featured CNCS Resources:

• Amount, Eligibility, and Limitations

• Use Your Education Award

• Tax Implications

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​​AmeriCorps Alumni and Employers of National Service

Resources for programs looking to do trainings or find information on life after AmeriCorps.

Featured CNCS Resources:

• AmeriCorps Alums

• Employers of National Service

• Continuing to Serve - AmeriCorps VISTA, AmeriCorps NCCC, Peace Corps

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